The part nobody else will do for you.
Asset software dies at the data. It ships empty, someone assigns the population work to a team that already has a full-time job, and six months later there are forty assets in a system built for four thousand.
Capset field teams walk the buildings and build the inventory. It’s a service, it’s priced, and it’s the reason our customers actually have complete data.
What a capture looks like
Our team arrives on site with property access and a point of contact. We work through the building systematically — mechanical rooms, roof, kitchen, laundry, pool equipment room, elevator machine rooms, electrical rooms, and guest floors — and for every mechanical asset we record:
- Nameplate data: make, model, serial, capacity, voltage, refrigerant, install or manufacture date
- Location, what it serves, and criticality to operations
- Photographed condition, with a structured condition score
- Observed issues: corrosion, leaks, deferred repairs, failed components, code concerns
- Service history and documentation, collected from your team and your files
- Warranty and service contract status
Then we standardize it, model remaining useful life, and build your first capital outlook.
Typical timing: a 150-key select-service property in one day. A full-service or resort property with kitchens, laundry, and multiple plants, two to four days.
Service levels
Baseline Capture
one-time, per property
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Full mechanical inventory, nameplate documentation, photographed condition assessment, standardization, and your baseline capital outlook. Priced by keys, asset count, and complexity.
Capture + Plan
one-time, per property
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Everything in Baseline, plus chief engineer interviews, document and warranty collection, service contract review, and a facilitated baseline review session with your engineering and asset management teams.
Annual Refresh
recurring, per property / year
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We re-walk the property each year, re-score condition, capture what changed, and re-forecast the plan. The difference between a capital plan and a document that used to be accurate.
Due Diligence Walk
per property, 5 business day turnaround
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For acquisitions. Full mechanical inventory and condition assessment with deferred capital liability quantified year by year — delivered as a live Capset portfolio, not a PDF you’ll never open again. Goes into the negotiation, then stays useful after close.
Or capture it yourself
If your team would rather do it, the Capset app is built for the environments this work actually happens in. Photograph the nameplate and the fields populate. Structured condition scoring so two engineers scoring the same unit land in the same place. Works fully offline and syncs later, because mechanical rooms and roofs don’t have signal. Roughly three to five minutes per asset.